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Rio Grande Festival

CONTACT • FRIENDS • DIRECTIONS • SCHEDULE • VENDOR • MAIN PAGE


DATES for the 2017 The Rio Grande Festival:
Friday, April 28, 2017 Saturday, April 29, 2017 Sunday, April 30, 2017 In conjunction with the 26th Annual SEGHS History Conference, April 28-30, 2017.
NO RAIN DATES. The Rio Grande Festival goes on rain or shine. The Market is not responsible for goods damaged due to inclement weather.

FEES:
DEADLINE FOR THESE FEES: FEBRUARY 28, 2017 Application Fee: None. Application required.
BOOTH FEE: $100.00 per booth space (refundable per the refund policy). (These rates are subject to change) (2) Vendors per booth ONLY (Must be APPROVED).
Food Vendor Fee: $200.00 per booth space (refundable per the refund policy). (These rates are subject to change)

BOOTH FEE PAYMENT:
Payment instructions will be sent upon acceptence of application.

POLICIES & REGULATIONS

VENDOR/EXHIBITOR CRITERIA & SELECTION
Vendor may only exhibit and sell work in the categories submitted and accepted. Those vendors who display items not depicted in their applications may be asked to leave the Festival.
Exhibitors are selected on the basis of the Festival’s requirement for originality and creativity. The work is selected by the Festival committee. The committee looks for a wide selection of category and price. The number of vendors in each category is limited by the committee. Participation in previous Festival's does not guarantee acceptance for the 2017 Festival. Inquiries questioning or disputing the committee’s decisions will not be accepted. Preferences for booth location will be considered in order of receipt of final booth fees.

BOOTH SPACES

Vendors are provided a 10’ x 10’ space on a paved area. Booth space is 10 feet deep (measured from the sidewalk/wall) x 10 feet wide (measured side to side). Spaces will be marked or numbered on the pavement. Your assigned space will be indicated on your loading pass. Booth fee (refundable per the refund policy).
Vendors are responsible for their own tent or canopy (limited to 12’ height, STRAIGHT LEGS ONLY), display fixtures, shelves, and storage. Vendors must stay within the booth boundaries and must not encroach on private property, yards, sidewalks, or driveways. There is no additional space for storage. If you need more space, you can purchase additional 10 feet x 10 feet spaces. When setting up, please be mindful of landscaping and plantings around the spaces. Sandbags or weights are recommended. The Festival cannot be held responsible for damage, loss or theft of work or property. The Market provides limited electrical connections for Exhibitors in the Market area. Electrical generators are allowed in specified areas.

APPLICATION PROCESS

Former Vendors do not need to re-apply
Applications will be accepted through the Main Street Mercantile. Please call 915-851-0093 for information.


Deadline: None / Space subject to availability.

Application Fee: None

CANCELLATION

Booth fee and signed waiver will be due required prior to setup.
31 days prior to Festival date, we will refund 50% of all fees. (Refundable fees only) No refunds will be made to exhibitors who cancel less than 30 days prior to each event. Less than 30 days prior to each event, we will not refund any fees.

LOGISTICS:

Admission:
FREE TO THE PUBLIC

Hours Of Operation/Selling Time:
Setup Thursday 4/27/2017, Setup after 12:00pm until 10pm. You may sell as soon as you are set up on open days. The Festival closes at 10:00 p.m. Your sales are cash, check, or credit as you determine.

Parking:
Limited vendor parking is located at corner of Alarcon Rd and Main Street, access behind chapel on Paseo del Convento Rd (or designated site). Please observe any parking restriction signs. ONE vehicle per vendor space. Parking Pass for vehicle will be issued with payment.

Trash:
Remove all trash from your booth space daily and place in the blue dumpsters located the Parking area. Do not use blue trash containers set out for Festival Guests.

Sales Tax:
All vendors are responsible for collecting and paying Texas State Sales Tax as applicable to their product. You may obtain more information or a tax permit at the State Comptroller’s web site (www.window.state.tx.us) or by calling 1-800-252-5555.

Safety:
If you should witness an accident, note the time, circumstances, your name, and anyone else who witnessed the incident. Please give the information to security or Festival Staff. Display booth and items left in place before, during, or after the Fair are the full responsibility of the vendor.

Unloading/Set-Up And Breakdown:
To ease congestion, Only vehicles with passes will be permitted past the barricades. Parking passes and maps will be provided to you upon fee payment.
Entrances to the Festival area for set-up and take-down are: (1) Glorieta Road (Gate access) and (2) Main Street via Alarcon Rd (vendor parking area). Have your pass on your dashboard for easy visibility by Security.
Set-up time is Thursday 4/27/2017 12:00 p.m. to 10:00 p.m. Vehicles arriving after 7:00pm 4/27/2017 will be refused admittance into Festival area. Your vehicle must be out of the Festival area by 7:00 p.m. Vehicles not moved out by this time will be towed at the owner’s expense. Vehicles must be moved immediately if in a vendor space. The Festival ends at 10:00 p.m daily. Breakdown time starts at 9:00 p.m. Vendor vehicles are allowed back into the Festival area at 10:45 p.m. All displays must be removed by 12:00 p.m. on Monday May 1,2017

SIGNED WAIVER REQUIRED:
All accepted entries will be required to sign a waiver of responsibility which states: “In consideration for being permitted to participate in the Festival, I hereby waive, release, and discharge any and all claims for damages for personal injury, death, or property damage which I may have, or which may hereafter accrue to me, as a result of participation in said activity. This release is intended to discharge in advance the Rio Grande Festival and the San Elizario Genealogy and Historical Society (their officers, employees, and agents) from any and all liability arising out of or connected in any way with my participation in the Festival, even though that liability may arise out of negligence or carelessness on the part of the persons or entities mentioned above. It is understood that this activity involves an element of risk and danger of accidents and knowing those risks I hereby assume those risks. It is further agreed that this waiver, release and assumption or risk is to be binding on my heirs and assigns. I agree to indemnify and to hold the above persons or entities free and harmless from any loss, liability, damage, cost, or expense which they may incur as the result of my death or any injury or property damage that I may sustain while participating in said activity. I understand that the booth fees are non-refundable less than 30 days prior to the event, even if the Festival is canceled. I understand this is an outdoor event and the Festival will not accept any responsibility for goods damaged due to inclement weather. I agree that items I bring to the Festival will be handcrafted by me. I grant the Rio Grande Festival full permission to use any photographs that may contain my likeness or booth space.”

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